Aubery Lodge - Site Induction

Accreditation Type - (Please Select) *

Event Production or Contractor (Build, Event Day & De-rig)
Staff - Event Day Only
Artist / Performer

Welcome

Thank you for being part of Phillip and Rebecca's late summer party at their home - Aubrey Lodge.

As the event organisers, Deliciously Sorted are committed to ensuring the health, safety and welfare, so far as reasonably practicable, of all persons (including employees, contractors and visitors) working at the event site and affected by work activities.

All employees, contractors and event staff have a legal responsibility to co-operate with managers and to take reasonable care of themselves and others in order to assist us to maintain a healthy and safe workplace.

Working Safely

Site Safety is a team effort and it is not the responsibility of one person alone.

You will be required to sign as having read and understood this H&S induction – if in doubt ASK.

PPE

Event Venue

Aubrey Lodge is a 6 storey town house that is currently undergoing extensive renovation. The event takes place on all 6 floors of the house. Whilst the building has been made safe for an event to take place, please be aware that the event overlay - and your working area - are taking place within an incomplete private residence.

Access to the site is ONLY via the Aubrey Road entrance gate.

Postcode is W8 7JJ / W3W - ///spot.glory.feel

Please ensure that all working areas are kept secure and not accessible by non-event related staff / public at all times.

Working Areas

All significant work operations should be undertaken in a secured work area, clear of non-essential personnel.
When working with other suppliers – ensure agreement is reached over access to different working areas and always keep access routes clear.
Clean as you go – we expect general good housekeeping from all contractors to avoid unnecessary trip/fire hazards – don’t expect someone to clean up after you.

Smoking & Vaping

Smoking and/or vaping are ONLY permitted in the designated areas - please ask where this is located.

Do not smoke or vape when driving plant / vehicles on the event site.

Personal Music Devices

When working on site please do NOT use earbuds / personal headsets with music or phone connected – your attention will be elsewhere and you put yourself and others in danger.

If you need to use a mobile phone, move away from the work area and remain static so you can see what is going on around you and you can be seen. Do not use your mobile phone while driving plant or a vehicle.

Drugs & Alcohol

We have have a ZERO tolerance of drugs and/or alcohol whilst working on site.

Moving Vehicles

Beware of vehicle movement onsite and always remain visible to the operator/driver.
All reversing and manoeuvring vehicles should have an approved banks man directing movement and monitoring for any hazards.
DO NOT use hazard lights when moving, use beacons and/or headlights.
Please be respectful to nearby residents when loading/off-loading at the Aubrey Road entrance gate and be aware of pedestrians at all times.
PLANT OPERATORS – we will take a photograph of your license for record purposes. Please carry it with you at all times.

Working at Height

Working at Height is a HIGH-RISK work activity – ensure that you are fully aware of the Risk Assessment before Working at Height.
If your job requires you to work at height, you must protect your work space so that it cannot harm others.
Rigging or climbing hats MUST be worn when working at height – chin straps must be clipped.
Hard Hat areas will be installed where required and signed as appropriate.
All access equipment MUST be checked before use and fit for purpose – if in doubt, ASK.

Working at Height - Ladders

Ladders should only be used for short term work - (15 – 30min) tasks.
Ensure a ladder is the correct piece of access equipment for your job by considering the time frame and reach needed – never work outside of your reach when using a ladder.
Always check for defaults, all ladders in use should be properly maintained.
Never stand above the second from top rung, or have a foot either side of the apex. Always face into the ladder, three points of contact and two feet on the ladder at all times.
Only one person should work on a ladder at a time, a second person to foot the ladder for you.
Place the ladder on a firm, stable surface which is of suitable strength to keep the rungs horizontal

Fire Safety

Familiarise yourself with the exit routes / exit stairs on each floor and the Fire Fighting Equipment available.
Keep designated fire exits clear at all times.
DO NOT block any stair access points and keep back of house areas and pedestrian routes clear at all times.
Do not attempt to fight the fire yourself, fire extinguishers should only be used to aid escape.

Reporting of Incidents, Near Misses, Dangerous Occurrences etc.

Accident = An unplanned event that causes harm

Near Miss = An unplanned event that could have caused harm

To help us stay safe on-site and learn for the future please report any:

• Accidents

• Incidents

• Near-misses (no matter how trivial it may seem)

• Dangerous occurrences

• Unsafe practices or conditions you have witnessed on-site.

These must be reported to the Event Safety Advisor as soon as it is safely possible to do so.

They will investigate these incidences and may ask you for more details for their report.

First Aid Arrangements

The Site First Aid Kit is held at the Production Office located in the site cabins.

BUILD & BREAK PERIODS - The designated first aider during the build & break period is the Event Safety Advisor. All contractors should also have a dedicated First Aider within their team. If you or a colleague need medical assistance, contact your crew lead or the Event Safety Advisor in the first instance who will get assistance more quickly to you.

LIVE EVENT PERIOD - The fire marshals are all medically trained. If you or a colleague need medical assistance, contact your crew lead or the Event Safety Advisor in the first instance who will get assistance more quickly to you.

For medical emergencies call 999 and the Event Safety Advisor as they will need to guide the ambulance onto the site.

Any and all incidents/accidents that take place at the event must be reported to Event Producer and Event Safety Advisor.

If an accident occurs that results in personal injury or property damage, the service provider must immediately contact the Event Producer.

Nearest Hospital

The Nearest Hospital with 24 hr Accident and Emergency is:

St Marys' Hospital Paddington - Praed St, London W2 1NY.

This is 2.5 miles / 10-15 minutes from Aubrey Lodge.

The designated blue route for emergency vehicles is Aubrey Road off Holland Park Avenue.

Welfare

There are welfare facilities on the event site available to all event staff, contractors and local crew; these include:

• Toilet facilities

• Handwash / hand sanitiser stations

• Undercover and dry rest areas

• Access to drinking water

• Crew catering is not provided and the responsibility of each contractor unless already discussed with the event producer

Please take measures to look after your own, and everyone else's welfare whilst on site.

Keep hydrated – drink plenty of water; please use re-useable water bottles to avoid single use plastic. Ensure you dress for the weather – wear a hat and use plenty of sun cream in sunny weather; wet weather clothing in the rain, etc

Event Site Opening Hours

The event site opening hours for this event build are 8 a.m. – 8 p.m. during build/derig days.

Event site opening hours for the live event day is 8 a.m. – close. Any deviation from these times must be agreed in advance with the Deliciously Sorted Event Producer.

Site Parking

There is NO parking onsite and all parking in Aubrey Road is residential parking.

Security & Stewarding

Specific event security will be on-site and we ask that you respect their reasonable requests at all times - e.g. to see accreditation / know who you are and what you are doing.

Personal Protective Equipment

Contractors are responsible for providing their own PPE, as identified in their risk assessments for each task.

Wear task appropriate closed-toe footwear (Sandals, flip flops NOT permitted); hi-vis jackets are required if you are working around vehicles.

If working in high level noise areas, please use ear protection as required.

Manual Handling

Please use manual or mechanical aids (trolleys, pump trucks) and plant (fork lifts, access platforms) where available. Ensure there are enough crew around to assist or that the load is reduced to a manageable weight – this may include unloading equipment before moving it.

Personal Welfare

Drinking water is available onsite - make sure you stay hydrated. Take sufficient breaks and make sure you remember to eat regularly. Do not operate any machinery if you are overtired.

Toilets

Toilets are located in the site cabins - 1st floor. Please use the handwash/sanitiser facilities installed.

Weather

Take extra care in inclement weather and wear appropriate clothing for the conditions.

Signage

Please take notice of all signage, it is there for your safety.

Alcohol & Drugs

No alcohol should be consumed during the official hours of the event. Deliciously Sorted operate a zero tolerance policy on the use of illegal drugs. If found using drugs / intoxicated while working you will be asked to stop work immediately and taken off site.

Smoking

Please use the designated smoking area, which will be pointed out to you onsite. This includes vaping.

First Aid

Medical assistance is available via the Event Safety Advisor. All fire marshals on duty are medially trained and will help in the first instance.

First aid kit can be found in the Production Office (site cabins).

Please ensure that all accidents/near misses are reported to the Production Office/Event Safety Advisor immediately.

All contractors are required to provide their own first aiders within their team.

Emergency / Evacuation

During Build & Break

In the event of an emergency please follow the instructions of the event security / Event Safety Advisor.

If a full site evacuation is required, make your way to the designated assembly point for the venue - OUTSIDE THE BUILDING ON AUBREY ROAD - and wait there for further instructions.

If you are the first to see an incident or emergency, contact the Event Safety Advisor immediately, raise the alarm to other co-workers/contractors and move to a place of safety.

Call the emergency services on 999 - do not assume someone else will do it. The Event Safety Advisor MUST be informed that emergency services have been called.

Only re-access the event site when you are told it is safe to do so.

During the Event Period

If you hear a fire alarm , radio call or verbal instructions to evacuate the event - leave your location via the nearest safe exit route (following the green signs)

The assembly point is the HOLLAND WALK - PUBLIC SIDE OF THE GARDEN WALL - the entrance gate for guests. Please listen to any instructions from fire marshals / event security operatives.

DO NOT:

• Stop to collect personal belongings

• Re-enter the building unless informed it is safe to do so by Fire Marshals / Security or the Event Safety Advisor.

Security

Please be vigilant as regards security, not only for personal items such as tools, but also for equipment and client material, if you believe there is likely to be a breach of security please contact the Event Producer, Event Safety Advisor or speak with the nearest security operative.

Please ensure when entering or exiting the event site that you close any barriers, doors or gates behind you to prevent unauthorised access from non-event personnel accessing the event site or building.

Please ensure you wear your event accreditation at ALL TIMES.

Suspect Package - HOT

Hidden

- Has it been concealed or hidden from view?

- Bombs are unlikely to be left in locations such as this where any unattended item will be noticed quickly.

Obviously Suspicious

- Does it have wires, circuit boards, batteries, tape or putty like subsance?

- Do you think it poses an immediate threat to life?

Typical

- Is the item typical of what you'd expect to find in this location?

- Most lost property is found in locations where people congregate.

Run, Hide, Tell

Potential Terrorist Attack

If you see or hear of any situation involving a vehicle bourne or marauding knife or biological attack - immediately

RUN

HIDE

and use

HARD COVER

to protect yourself and your colleagues.

Finally...

YOU are responsible for your works/working area, and in particular, ensuring that they do not harm others.

Follow your company’s risk assessments & method statements for the job that you are doing. Do not use or interfere with any equipment which you do not own and/or are not trained to use.

If you are not happy with the actions of others, or how it affects your workspace, or you do not feel comfortable undertaking a certain task, please raise it with your crew lead or the Event Safety Advisor.

Do not commence work onsite until you have been fully briefed by your Crew lead or the Event Safety Advisor.

This ensures we keep you and others safe whilst on our event sites.

If you have any queries regarding your safety, please speak with the Event Producer or Event Safety Advisor.

I can confirm that I have received, read and understood the induction information.

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