Welcome

Thank you for being part of our events to celebrate the wedding of Matilde and Dan.

We are committed to ensuring the health, safety and welfare, so far as reasonably practicable, of all persons (including Employees, contractors and visitors) working at the event sites and affected by work activities.

All employees, contractors and event staff have a legal responsibility to co-operate with managers and to take reasonable care of themselves and others in order to assist us to maintain a healthy and safe workplace.

Working Safely

Site Safety is a team effort and it is not the responsibility of one person alone.

Event Venues

Please remember that you are working in privately owned venues which may also be open to the public during the event build/derig.

Meia Quinta – the venue for Saturday 12 October – is the bride’s family home. Please show respect at all times for the house, gardens and family members when working on site.

Smoking & Vaping

Smoking and/or vaping are ONLY permitted in designated areas.

Personal Music Devices

When working on site please do NOT use personal headsets with music or phone connected – your attention will be elsewhere and you put yourself and others in danger.

If you need to use a mobile phone, move away from the work area and remain static so you can see what is going on around you and you can be seen. Do not use your mobile phone while driving plant or a vehicle.

Drugs & Alcohol

We have have a ZERO tolerance of drugs and/or alcohol whilst working on site.

Fire Safety

• Familiarise yourself with the exits around the venue and the Fire Fighting Equipment available.
• Keep fire exits clear at all times. DO NOT block any venue or marquee access points and keep paths, roadways and pedestrian routes clear at all times.
• Do not attempt to fight the fire yourself, fire extinguishers should only be used to aid escape.

Reporting of Incidents, Near Misses, Dangerous Occurrences etc.

Accident = An unplanned event that causes harm

Near Miss = An unplanned event that could have caused harm

To help us stay safe on-site and learn for the future please report any:

• Accidents

• Incidents

• Near-misses (no matter how trivial it may seem)

• Dangerous occurrences

• Unsafe practices or conditions you have witnessed on-site.

These must be reported to the LLE Senor Producer / Venue producer or the Event Safety Advisor as soon as it is safely possible to do so.

They will investigate these incidences and may ask you for more details for their report.

First Aid Arrangements

LLE will provide designated first aiders during the build and break at all events. If you need first aid, please contact the LLE Producing Team.

Please ensure all first aid incidents are reported to and recorded by the LLE Producing Team.

Nearest Hopsital

The Nearest Hospital is:

Hospital de Sao Bernardo in Setúbal

- R. Camilo Castelo Branco 175, 2910-549 Setúbal.

This is 20km / 30 minutes from all the venues.

Welfare

There are welfare facilities on each event site available to all event staff, contractors and local crew; these include:

• Toilet facilities

• Handwash / hand sanitiser stations

• Undercover and dry rest areas

• Access to drinking water

• Crew catering

Please take measures to look after your own, and everyone else's welfare whilst on site.

• EXTREME HEAT - where possible, do not work in direct sun between 11-3pm.
• Take regular breaks in the shade. If you feel sick or faint, stop work immediately and seek medical attention.
• Keep hydrated – drink plenty of water; please use re-useable water bottles to avoid single use plastic.
• Ensure you dress for the weather – wear a hat and use plenty of sun cream in sunny weather; wet weather clothing in the rain, etc

Emergency / Evacuation

During Build & Break

In the event of an emergency please follow the instructions of the venue event staff.

If a full site evacuation is required, make your way to the production car parking area and wait there until further instructions.

If you are the first to see an incident or emergency, contact the LLE Venue Producer immediately, raise the alarm to other co-workers/contractors and move to a place of safety.

Call the emergency services on 112 - do not assume someone else will do it.

Only re-access the event site when you are told it is safe to do so

During the Event Period

If you hear a fire alarm , radio call or loud hailer instructions to evacuate the event - leave the building / marquee via the nearest safe exit (following the green signs)

The evacuation area /assembly point will be dependent on the nature and location of the incident. Please listen to any instructions from the Event venue staff and security operatives.

DO NOT:

• Stop to collect personal belongings

• Re-enter the building unless informed it is safe to do so by the Venue Manager.

Security

Please be vigilant as regards security, not only for personal items such as tools, but also for equipment and client material, if you believe there is likely to be a breach of security please contact the LLE Venue Manager.

Please ensure when entering or exiting the event sites that once you have passed through you close any doors or gates behind you to prevent members of the general public either accessing event site or building.

Suspect Package - HOT

Hidden

- Has it been concealed or hidden from view?

- Bombs are unlikely to be left in locations such as this where any unattended item will be noticed quickly.

Obviously Suspicious

- Does it have wires, circuit boards, batteries, tape or putty like subsance?

- Do you think it poses an immediate threat to life?

Typical

- Is the item typical of what you'd expect to find in this location?

- Most lost property is found in locations where people congregate.

Finally...

YOU are responsible for your works/working area, and in particular, ensuring that they do not harm others.

If you are not happy with the actions of others, or how it affects your workspace, raise it with the LLE Senior Producer.

Do not commence work onsite until you have been fully briefed by the LLE Lead Venue Producer.

This ensures we keep you and others safe whilst on our site.

If you have any queries regarding your safety, please ask the LLE Senior Producer or Event Safety Advisor.