Welcome

Thank you for being part of the Event

We are committed to promote the highest possible levels of health, safety and wellbeing of all people working at or visiting the event at the Venue on the Date.

Working safely, personal safety, care of the environment and being mindful of safety issues whilst working will lead to the avoidance of reduction of risks to the Health & Safety of all persons who may be affected by their work activites.

Working Safely

Site Safety is a team effort and it is not the responsibility of one person alone.

You will be required to sign as having read and understood this briefing – if in doubt ASK.

About The Event

This event is for worldwide employees of Veeam - an American software company.

The Sales Kick Off event is taking place simultaneously in Atlanta, Kuala Lumpur, Bucharest, Prague and Yerevan.

Veeam are working with American agency MGME to execute this event with a focus on Atlanta and Kuala Lumpur.

MGME are partnering with Marble LDN to assist with the execution across Bucharest, Prague and Yerevan.

Representatives of Veeam, MGME and Marble LDN will be onsite at all events across the build, live and derig days.

YEREVAN

KAREN DEMICRCHYAN SPORTS + CONCERT COMPLEX

Address:
Tsitsernakaberdi zbosaygi 1
Yerevan 0028
Armenia
Phone: +374 11 755 502

Prague

MARRIOTT HOTEL PRAGUE
Address:
V Celnici 8,
110 00 Nové Město,
Czechia
Phone: +420 222 888 888

Bucharest

Romexpo / Face Club
The event will take place across RomExpo centre during the day, and in Face Club for two Breakout Rooms, the DE&I reception on Wednesday and the Thursday night party.

The two venues are close to each other, and close to both hotels.

Romexpo,
Bulevardul Mărăști 65-67,
București 011465,
Romania

Face Club Bucharest,
Piața Presei Libere 3-5,
București 013701,
Romania

Smoking & Vaping

Smoking and/or vaping are ONLY permitted in designated areas.

Personal Music Devices

When working on site please do NOT use personal headsets with music or phone connected – your attention will be elsewhere and you put yourself and others in danger.

Keep your mind on your work – NO radios, personal stereos, mobile phones etc. If using a mobile phone, move away from the work area and remain static so you can see what is going on around you and you can be seen.

Drugs & Alcohol

We have have a ZERO tolerance of drugs and/or alcohol whilst working on site.

Accident Reporting & First Aid

Accidents and Near Misses MUST be reported to the Production Manager.

The Site First Aid Kit is held in the Production Office.

There are qualified First Aiders on site if required.

Personal Protective Equipment (PPE)

PPE is to be worn whilst in work areas on site.

Additional Task Specific PPE may be required as per your Risk Assessment.

Key Safety Statements

Risk Assessments and Method Statements for the task being carried out MUST be followed at ALL times

Ensure that all control measures identified are adhered to

Please read all signs and adhere to guidance whilst on site, they are there to keep everyone safe

Be aware of others working around you

DO NOT enter working zones unless authorised to do so

Keep your workplace clear of rubbish and dispose of your waste material in a responsible manner

Do not carry out tasks for which you have not been properly trained or that may be a risk to yourself or others

Do not operate any equipment, tools etc. for which you have not been properly trained or that may be a risk to yourself or others

Do not use defective, faulty or incorrect equipment, nor leave any of them unattended and working where they could be in danger to others

Do not interfere or By-Pass any safety devices or automatic cut-out switches

Do not carry out any unauthorised adaption or alteration to, or in any way interfere with safety devices or any other equipment

Key Safety Statements

Ensure that all substances hazardous to health have been subject to a suitable COSHH Risk Assessment

Do not interfere with safety infrastructure such as signage or fire Fighting Equipment unless tasked to do so

Watch where you are going and look out for and avoid anything that may cause you to slip, trip, fall

Do not walk, stand or work near anything that could collapse, topple, or fall onto you

Don’t walk with your hands in your pockets or where your vision is obstructed and NEVER walk backwards.

Don’t work or walk anywhere that is unsafe nor take chances - do NOT let familiarity make you contemptuous of danger

Working at Height - Ladders

Working at Height is a HIGH-RISK work activity – ensure that you are fully aware of the Risk Assessment before Working at Height

Rigging or climbing hats MUST be worn when working at height – chin straps must be clipped

All access equipment MUST be checked before use and fit for purpose – if in doubt, ASK

Ladders should only be used for short term (15 – 30min) tasks.

Ensure a ladder is the correct piece of access equipment for your job by considering the time frame and reach needed – never work outside of your reach when using a ladder.

Always check for defaults, all ladders in use should be properly maintained.

Never stand above the top three rungs of the ladder or have a foot either side of the apex. Always face into the ladder, three points of contact and two feet on the ladder at all times.

Only one person should work on a ladder at a time, a second person to foot the ladder for you.

Place the ladder on a firm, stable surface which is of suitable strength to keep the rungs horizontal.

Check the ladder for defects, and make sure that it is only used by people with suitable training.

Welfare

There are dedicated staff toilets on site for your use

Please use the handwash/sanitiser facilities installed

We request that you use re-useable water bottles to avoid single use plastic – make sure you stay hydrated

Crew welfare area is available for your use – please take care of it and keep it tidy

COVID-19

COVID-19 is still affecting us in the event world to try and remain safe and well please adhere to the following:

The main symptoms of COVID-19 are now as follows:

• a high temperature or shivering (chills) – a high temperature means you feel hot to touch on your chest or back

(you do not need to measure your temperature)

• a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours

• a loss or change to your sense of smell or taste

• shortness of breath

• feeling tired or exhausted

• an aching body

• a headache

• a sore throat

• a blocked or runny nose

• loss of appetite

• diarrhoea

• feeling sick or being sick

If you have any of the above and think you have COVID-19 please stay away from site and ideally seek a confirmatory test if available to you.

Do not put others and the event at risk by spreading COVID-19 if you know you are infected.

Ensure good ventilation if in our offices or sharing a vehicle, wash or sanitise your hands regularly and if you prefer to wear a mask whilst working alongside others please do so.

Emergency Procedures

Discovering a Fire

If you discover a fire, alert a member of Venue staff or activate a Manual Call Point (Break Glass Point).

Emergency Procedures

Evacuation

If the Fire Alarm will sound continuously.

Evacuate the building via the nearest safe exit (following the green signs.)

Make your way to the Assembly Point.

Make themselves known to the Production Manager and inform them is you have anyone missing, (this is at the Assembly Point) then either;

stay and await further instructions or

move to an alternative location if advised by the Production Manager.

DO NOT:

Use any lifts

Stop to collect personal belongings

Re-enter the building unless informed it is safe to do so by the Production Manager.

Fire Safety

Familiarise yourself with the exits around the venue and the Fire Fighting Equipment available.

Keep fire exits & fire exit routes clear at all times.

DO NOT block any site access points and keep roadways clear at all times.

Do not attempt to fight the fire yourself, fire extinguishers should only be used to aid escape.

Finally...

YOU are responsible for your works/working area, and in particular, ensuring that they do not harm others.

If you are not happy with the actions of others, or how it affects your workspace, raise it with the Production Team.

Do not commence work onsite until you have been fully briefed by the Production Manager.

This ensures we keep you and others safe whilst on our site.

If you have any queries regarding your safety, please ask the Production Manager.