Accreditation Type - (Please Select) *

Build, De-rig - Contractors & Event Production
Event Day Staff Only - Catering, Bar & Production Staff
Artist / Performer

Welcome

Thank you for being part of our Gala Dinner event at Kensington Palace.

We are committed to ensuring the health, safety and welfare, so far as reasonably practicable, of all persons (including employees, contractors and visitors) working at the event site and affected by work activities.

All employees, contractors and event staff have a legal responsibility to co-operate with managers and to take reasonable care of themselves and others in order to assist us to maintain a healthy and safe workplace.

Working Safely

Site Safety is a team effort and it is not the responsibility of one person alone.

You will be required to sign as having read and understood this briefing – if in doubt ASK.

PPE

Event Venue

Kensington Palace is part of Historic Royal Palaces and belongs to the Crown Estate. It is also the official London residence of several royals. The Gardens and Orangery Cafe are also open daily to the public.

Please therefore be respectful of this historic venue and all those who live and work in - or are visiting - the palace when working on site.

All vehicles MUST enter the venue via Orme Square Gate off Bayswater Road where your registration details will be checked against a production list by venue security. Follow the internal road - Jubilee Walk - down to the 2BUK event area next to the Orangery.

Postcode is W2 4RS

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Please ensure that all working areas are kept secure, not accessible by non-event related staff /any visiting public and access points are closed / barriers shut at all times.

Working Areas

All significant work operations should be undertaken in a secured work area, clear of non-essential personnel.

When working with other suppliers – ensure agreement is reached over access to different working areas and always keep access routes clear.

Clean as you go – we expect general good housekeeping from all contractors to avoid unnecessary trip/fire hazards – don’t expect someone to clean up after you.

Smoking & Vaping

Smoking and/or vaping are ONLY permitted in the designated area - this is

Outside the Gardeners Shed on Cradle Walk

Access must be requested from a member of Kensington Palace staff.

Do not smoke or vape when driving plant / vehicles on the event site.

Personal Music Devices

When working on site please do NOT use earbuds / personal headsets with music or phone connected – your attention will be elsewhere and you put yourself and others in danger.

If you need to use a mobile phone, move away from the work area and remain static so you can see what is going on around you and you can be seen. Do not use your mobile phone while driving plant or a vehicle.

Drugs & Alcohol

We have have a ZERO tolerance of drugs and/or alcohol whilst working on site.

Moving Plant & Vehicles

Beware of vehicle movement onsite and always remain visible to the operator/driver.
All reversing and manoeuvring vehicles should have an approved banks man directing movement and monitoring for any hazards.
DO NOT
use hazard lights when moving, use beacons and/or headlights.
Site speed limit is 5 mph. Anyone found to be exceeding the speed limit will be asked to take their vehicle off site and will not be permitted to drive on site for the remainder of the job.
PLANT OPERATORS
– we will take a photograph of your license for record purposes. Please carry it with you at all times.

Working at Height

Working at Height is a HIGH-RISK work activity – ensure that you are fully aware of the Risk Assessment before Working at Height.
If your job requires you to work at height, you must protect your work space so that it cannot harm others.
Rigging or climbing hats MUST be worn when working at height – chin straps must be clipped.
Hard Hat areas will be installed where required and signed as appropriate.
All access equipment MUST be checked before use and fit for purpose – if in doubt, ASK.

Working at Height - Ladders

Ladders should only be used for short term work - (15 – 30min) tasks.
Ensure a ladder is the correct piece of access equipment for your job by considering the time frame and reach needed – never work outside of your reach when using a ladder.
Always check for defaults, all ladders in use should be properly maintained.
Never stand above the second from top rung, or have a foot either side of the apex. Always face into the ladder, three points of contact and two feet on the ladder at all times.
Only one person should work on a ladder at a time, a second person to foot the ladder for you.
Place the ladder on a firm, stable surface which is of suitable strength to keep the rungs horizontal

Fire Safety

Familiarise yourself with the exits around the event spaces / structures and the Fire Fighting Equipment available.
Keep designated fire exits clear at all times.
DO NOT block any marquee access points and keep back of house areas, paths, roadways and pedestrian routes clear at all times.
Do not attempt to fight the fire yourself, fire extinguishers should only be used to aid escape.

Reporting of Incidents, Near Misses, Dangerous Occurrences etc.

Accident = An unplanned event that causes harm

Near Miss = An unplanned event that could have caused harm

To help us stay safe on-site and learn for the future please report any:

• Accidents

• Incidents

• Near-misses (no matter how trivial it may seem)

• Dangerous occurrences

• Unsafe practices or conditions you have witnessed on-site.

These must be reported to the 2BUK Event Director or the Event Safety Advisor as soon as it is safely possible to do so.

They will investigate these incidences and may ask you for more details for their report.

First Aid Arrangements

Tuesday 5 - Wednesday 6 May

A designated medic with mobile treatment vehicle will be onsite during operating hours. If you or a colleague need medical assistance, please see / call for the medic in the first instance.

27 April - 4 May and 7-10 May

If you or a colleague need medical assistance, contact your crew lead in the first instance who will get assistance more quickly to you. All contractors should also have a dedicated First Aider within their team.

A first Aid kit and Defibrillator is held In the HRP Event Office.

For medical emergencies call 999 and also tell a member of Kensington Palace staff as they will need to guide the ambulance onto the site. Kensington Palace Control can also be called for assistance 020 3166 6199

Reporting

Any and all incidents/accidents must be reported to 2BUK Event Director and Event Safety Advisor as soon as possible.

If an accident occurs that results in personal injury or property damage, the service provider must immediately contact the 2BUK Event Director.

Nearest Hospital

The Nearest Hospital with 24 hr Accident and Emergency is:

St Marys' Hospital Paddington - Praed St, London W2 1NY.

This is 1.7 miles / 10-15 minutes from Kensington Palace.

The designated blue route for emergency vehicles is Orme Square Gate off Bayswater Road - W2 4RS.

Welfare

There are welfare facilities on the event site available to all event staff, contractors and local crew; these include:

• Toilet facilities

• Handwash / hand sanitiser stations

• Undercover and dry rest areas

• Access to drinking water

• Crew catering is not provided and the responsibility of each contractor unless already discussed with the 2BUK Event Director

Please take measures to look after your own, and everyone else's welfare whilst on site.

• Keep hydrated – drink plenty of water; please use re-useable water bottles to avoid single use plastic.

• Ensure you dress for the weather – wear a hat and use plenty of sun cream in sunny weather; wet weather clothing in the rain, etc

EXTREME HEAT - where possible, do not work in direct sun between 11-3pm.
Take regular breaks in the shade. If you feel sick or faint, stop work immediately and seek medical attention.

Event Site Opening Hours

The event site opening hours for this event build are 8 a.m. – 9 p.m. during build/derig days.

Event site opening hours for the live event day is 8 a.m. – 00.30am. Any deviation from these times must be agreed in advance with the 2BUK Event Director.

Site Traffic Rules

Site Speed Limit 5mph.

Observe any one way system or other traffic management system / road signs in place. Always follow the directions of venue security. Please use headlights NOT hazard lights if you do not have a vehicle beacon.

When reversing a banksman must be used.

Parking

If you are authorised to bring a vehicle to the event site, please park as directed by the 2BUK Traffic Manager or as advised by venue security.

Security & Stewarding

Venue and specific event security will be on-site and we ask that you respect their reasonable requests at all times - e.g. to see accreditation / know who you are and what you are doing.

Personal Protective Equipment

Contractors are responsible for providing their own PPE, as identified in their risk assessments for each task.

Wear task appropriate closed-toe footwear (Sandals, flip flops NOT permitted); when working around vehicles or plant, you must wear your hi-vis jacket.

If working in high level noise areas, please use ear protection as required.

Manual Handling

Please use manual or mechanical aids (trolleys, pump trucks) and plant (fork lifts, access platforms) where available. Ensure there are enough crew around to assist or that the load is reduced to a manageable weight – this may include unloading equipment before moving it.

Personal Welfare

Drinking water is available onsite - make sure you stay hydrated. Take sufficient breaks and make sure you remember to eat regularly. Do not operate any machinery if you are overtired.

Toilets

Toilets are located in the back of house area and also in the Clore Learning Centre - accessed from the right-hand side of the Orangery. Please use the handwash/sanitiser facilities installed.

Weather

Take extra care in inclement weather and wear appropriate clothing for the conditions. Use sun cream in hot weather.

Signage

Please take notice of all signage, it is there for your safety.

Alcohol & Drugs

No alcohol should be consumed during the official hours of the event. 2BUK operate a zero tolerance on the use of illegal drugs. If found using drugs / intoxicated while working you will be asked to stop work immediately and taken off site.

Smoking

Please use the designated smoking / vaping area. This is located beside the Gardeners Shed on Cradle Walk. Access must be requested from a member of Kensington Palace staff.

First Aid

If you or a colleague or a guest require medical assistance, call for the onsite event medic. A mobile treatment centre is located behind the Orangery building and the medic will be contactable via the event radio.

Please ensure that all accidents/near misses are reported to the Event Safety Advisor immediately.

All contractors are also required to provide their own first aiders within their team.

Emergency / Evacuation

If you hear a fire alarm, radio call or verbal instructions to evacuate the event - follow the instructions of the event security / Kensington Palace stewards.

Leave the event area / building / marquee via the nearest safe exit and make your way to the

Designated Assembly Point

This is:

THE POND ON BROADWALK via Orangery East Gate or Cradle Walk/Sunken Garden Gate further down the Lawns

These exits are to the LEFT of the Orangery Lawns as you look towards Kensington Palace / Wiggly Walk and The Sunken Garden.

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Wait here for further instructions.

If you are the first to see an incident or emergency, contact the Kensington Palace Staff, Event Safety Advisor or 2BUK Event Director immediately, raise the alarm to other co-workers/contractors and move to a place of safety.

Call the emergency services on 999 - do not assume someone else will do it. Kensington Palace Security MUST be informed that emergency services have been called. You can also call Kensington Palace Control 020 3166 6199

Only re-access the event site when you are told it is safe to do so.

DO NOT:

• Stop to collect personal belongings

• Re-enter the building/event space unless informed it is safe to do so by Venue Security or the Kensington Palace Duty Manager.

Security

Please be vigilant as regards security, not only for personal items such as tools, but also for equipment and client material, if you believe there is likely to be a breach of security please contact the 2BUK Production Manager, Event Safety Advisor or speak with the nearest security operative.

Please ensure when entering or exiting the event site that you close any barriers, doors or gates behind you to prevent unauthorised access from non-event personnel / general public accessing the event site or building.

Please ensure you wear your event accreditation at ALL TIMES.

Suspect Package - HOT

Hidden

- Has it been concealed or hidden from view?

- Bombs are unlikely to be left in locations such as this where any unattended item will be noticed quickly.

Obviously Suspicious

- Does it have wires, circuit boards, batteries, tape or putty like subsance?

- Do you think it poses an immediate threat to life?

Typical

- Is the item typical of what you'd expect to find in this location?

- Most lost property is found in locations where people congregate.

Run, Hide, Tell

Potential Terrorist Attack

If you see or hear of any situation involving a vehicle bourne or marauding knife or biological attack - immediately

RUN

HIDE

and use

HARD COVER

to protect yourself and your colleagues.

Finally...

YOU are responsible for your works/working area, and in particular, ensuring that they do not harm others.

Follow your company’s risk assessments & method statements for the job that you are doing. Do not use or interfere with any equipment which you do not own and/or are not trained to use.

If you are not happy with the actions of others, or how it affects your workspace, or you do not feel comfortable undertaking a certain task, please raise it with your crew lead or the 2BUK Production Manager.

Do not commence work onsite until you have been fully briefed by your Crew lead or the 2BUK Production Manager.

This ensures we keep you and others safe whilst on our event sites.

If you have any queries regarding your safety, please speak with the 2BUK Production Manager or Event Safety Advisor.

Quiz Time...

Where is designated smoking location? *

Outside the Orangery Gate
Gardeners Shed on Cradle Walk
On Jubilee Walk

Where is the Assembly Point? *

Diana Playground
The Sunken Garden
The Pond on Broadwalk

Who should you report an accident or near miss to? *

The Event Safety Advisor or PM
Your MP
A Member of the Public

I can confirm that I have received, read and understood the induction information.

Signature

Clear Signature

Name *

First

Last

Company or Organisation