Welcome

Thank you for being part of, and your on-going support, of the upcoming P18 event in Tate Modern

We are committed to promote the highest possible levels of health, safety and wellbeing of all people working at or visiting the event.

Working safely, personal safety, care of the environment and being mindful of safety issues whilst working will lead to the avoidance of reduction of risks to the Health & Safety of all persons who may be affected by their work activities.

Working Safely

Site Safety is a team effort and it is not the responsibility of one person alone.

You will be required to sign as having read and understood this briefing – if in doubt ASK.

About This Induction

This induction covers a number of key areas for consideration and your personal legal responsibilities whilst working with us.

We are committed to ensuring the health, safety and welfare, so far as reasonably practicable, of all persons (including Employees, contractors and visitors) at its workplaces and affected by its activities.

All employees, contractors and invitees have a legal responsibility to co-operate with managers and to take reasonable care of themselves and others in order to assist us to maintain a healthy and safe workplace.

Smoking & Vaping

Smoking and/or vaping are ONLY permitted in designated areas.

Personal Music Devices

When working on site please do NOT use personal headsets with music or phone connected – your attention will be elsewhere and you put yourself and others in danger.

Keep your mind on your work – NO radios, personal stereos, mobile phones etc. If using a mobile phone, move away from the work area and remain static so you can see what is going on around you and you can be seen.

Drugs & Alcohol

We have have a ZERO tolerance of drugs and/or alcohol whilst working on site.

Those deemed under the influence of such will be asked to leave the venue immediately.

Accident Reporting & First Aid

Accidents and Near Misses MUST be reported to the Production manager on shift. Please speak to your HOD or supervisor who will alert the Production Manager.

The Site First Aid Kit is held at the site Safety Cases located on site.

There are qualified First Aiders on site if required. Contact the Production Manager who will get assistance more quickly to you.

For major accidents call 999 and the Production Manager as they will need to guide the ambulance onto the site.

Nearest Hopsital

The Nearest Hospital is:

Guy's and St Thomas' Hospital Urgent Care Centre

Guy's Hospital, Great Maze Pond, London SE1 9RT, United Kingdom

The minimum following 3-point PPE is to brought to site, and worn at requested following times;

- High Visibility Jacket (To be worn at all times during build and dismantle)

- Safety Boots (To be worn at all times during build and dismantle)

- Hard Hats (To be worn in the South Tank, Foyer & Level 6 when over-head works are taking place ).

The Production Managers will declare when it is safe for PPE to not be worn - Please assume PPE must be worn unless otherwise instructed.

Additional Task Specific PPE may be required as per your Risk Assessment.

- Safety Gloves

- Safety Glasses

- Fall Arrest Harness

Communication of Information

Inductions

This induction will provide the safety information required for the event

Daily coordination Catch up meetings

Daily meetings with HOD’s and Production managers will take place per department

Pre-start briefings

Your HOD will provide you with a full briefing alongside the Production Manager to ensure tasks are understood.

Daily Tool Box Talks

Daily all-team catch ups shall take place to make you aware of any updates or upcoming H&S concerns

Working at Height - Ladders

Working at Height is a HIGH-RISK work activity – ensure that you are fully aware of the Risk Assessment before Working at Height

Rigging or climbing hats MUST be worn when working at height – chin straps must be clipped

All access equipment MUST be checked before use and fit for purpose – if in doubt, ASK

Ladders should only be used for short term (15 – 30min) tasks.

Working at Height - Ladders

Always check for defaults, all ladders in use should be properly maintained.

Never stand above the top three rungs of the ladder or have a foot either side of the apex. Always face into the ladder, three points of contact and two feet on the ladder at all times.

Only one person should work on a ladder at a time, a second person to foot the ladder for you.

Place the ladder on a firm, stable surface which is of suitable strength to keep the rungs horizontal.

Welfare

There are dedicated staff toilets on site for your use

Please use the handwash/sanitiser facilities installed

We request that you use re-useable water bottles to avoid single use plastic – make sure you stay hydrated

Crew welfare area is available for your use – please take care of it and keep it tidy

Housekeeping

Keep your work area tidy.

Help prevent slips, trips & falls

Keep exits and walkways clear of obstructions.

Storage

There is very limited storage space onsite. Contractor’s material’s, equipment and flight cases during the get-in and get-out phases of the of the build & de-rig will be provided within pre allocated areas as agreed with the production team.

Emergency Procedures

Discovering a Fire

On discovering or suspecting an outbreak of fire activate the alarm system by pressing a call point

Report the location and description of the incident to the Production Manager.

Emergency Procedures

Evacuation

If the Fire Alarm sounds continuously;

• The staff at the Tate Modern will lead you in the direction of escape.

• Evacuate the building via the nearest safe exit (following the green signs.)

• Make your way to the Assembly Point – Green Park Area, behind the Tate Modern on Park Street (Outside nearest fire escape in the tanks)

• Make themselves known to the Production Manager and inform them if you have anyone missing, (this is at the Assembly Point).

DO NOT:

Fire Safety

Familiarise yourself with the exits around the venue and the Fire Fighting Equipment available.

Keep fire exits & fire exit routes clear at all times.

DO NOT block any site access points and keep roadways clear at all times.

Do not attempt to fight the fire yourself, fire extinguishers should only be used to aid escape.

First Aid Arrangements

Production will ensure there is adequate First Aid cover.

For any minor first aid assistance, please seek you HOD and the Production Manager who will further assist.

Medical Emergency: Contact your HOD, Production Manager or any nearest Tate Modern Staff / Security immediately.

Security

Please be vigilant as regards security, not only for personal items such as tools, but also for equipment and client material, if you believe there is likely to be a breach of security please contact the Production Manager.

Please ensure when entering or exiting the event site that once you have passed through you close any doors or gates behind you to prevent members of the general public either accessing site or building.

Suspect Package - HOT

Hidden

- Has it been concealed or hidden from view?

- Bombs are unlikely to be left in locations such as this where any unattended item will be noticed quickly.

Obviously Suspicious

- Does it have wires, circuit boards, batteries, tape or putty like subsance?

- Do you think it poses an immediate threat to life?

Typical

- Is the item typical of what you'd expect to find in this location?

- Most lost property is found in locations where people congregate.

Sustainability

We are committed to ensuring we reduce or offset our carbon footprint by minimising the environmental impact of our events.

Please be mindful of your sustainability actions when working on the event.

Reuse, Reduce or Recycle - where possible

Do...

• Look out for each other

• Report all near Misses and Accidents

• Keep within pedestrian allocated areas

• Wear task specific PPE

• Gear up for the weather

• Read the risk assessments

• Ask Questions

• Sign in and out each day

Do Not...

• Work if you feel unwell

• Work if under the influence

• Walk and Talk on your mobile

• Smoke in working areas

• Ignore a hazard

• Ignore signage or instructions

• Don’t drop litter.

Finally...

YOU are responsible for your works/working area, and in particular, ensuring that they do not harm others.

If you are not happy with the actions of others, or how it affects your workspace, raise it with the Production Team.

Do not commence work onsite until you have been fully briefed by the Production Manager.

This ensures we keep you and others safe whilst on our site.

If you have any queries regarding your safety, please ask the Production Manager.