Staff Event – Safety Audit – Do-Safety

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Liz Linkleter Staff - Event Safety Audit

- Step 1 of 12

Event Name:

Site Address:

Date of Event:

Production Company:

Onsite Contact:

Venue Contact:

Safety Briefing

Onsite Safety Briefing given to LLE Senior Producer

First Aid

First aid facilities are adequate for the type of event being held.
First Aid provision on duty for duration of staff working onsite
First aid stations are suitably located, clearly signed and easily accessible for everyone.
Good means of communication (e.g. radios / mobile telephone) provided between event personnel and first aid stations.
Minimum of one FAAW on duty each day from LLE team

Observations / Comments:

Fire Safety

Automatic fire detection system in place; specific alarm sound has been briefed to all staff.
Suitable fire extinguishers (e.g. CO2, water, chemical) and blankets are in appropriate areas, tested and in date.
Fire Point locations are signed and locations identified to all LLE staff
Fire Marshals are present in venue during working hours and have been identified to LLE senior Producer
Waste - bins are provided and all waste is collected daily /not allowed to build up in the event areas / outside of emergency exits

Observations / Comments:

Emergency Procedures

Emergency response plan in place.
Emergency Response – all staff briefed and understand procedures.
Assembly Point signed and location briefed to all staff.

Observations / Comments:

Welfare Provision

Adequate provision of toilets and hand washing facilities.
Availability of clean fresh water for event staff whilst working onsite.
Adequate crew catering facilities, including clean up and food preparation areas.
Adequate welfare seating area with protection from the elements (suitable shaded area / shelter in event of wet weather)
Smoking area has been identified to all LLE staff

Observations / Comments:

Access & Egress

Entry and exit areas are clear and easily accessible for staff
Entry and exit areas are free of obstructions and wide enough to allow for emergency exit and access for emergency services.
Thoroughfares are well defined and clearly marked.
Exit routes are clearly signed with working lit signage
No. of exit routes is adequate for total capacity of expected stafrf, contractors and guests.
Any Exit routes that have been decommissioned and are not usable has been agreed by the venue and all staff have been briefed that they are not in use

Observations / Comments:

Loading/Off-Loading Area

Clearly defined areas for vehicle loading/of-loading area which are separated from pedestrian areas.
Provisions for safe passage of emergency and other vehicles through pedestrian traffic.
All staff briefed to wear hi-viz and appropriate footwear when working in the area.

Observations / Comments:

Working Areas

All LLE staff are aware of permanent/ temporary exclusion areas / hard hat areas etc
Good means of communication (e.g. radios / mobile telephone) provided between wedding production team / contractors and LLE staff when work areas become restricted .
All LLE staff aware of PPE requirements when working onsite.
Staff (inc freelancers) are adequately inducted and trained about the event (site specific).

Observations / Comments:

Electrical

Power is provided directly from the venue.
Power is provided by temporary supply and has been checked as safe for use
All portable electrical equipment including leads are visually inspected before use / have been tested within 12 months.
All leads, plugs, etc. are protected from weather and other environmental conditions (e.g. water)
Where temporary power is provided (by generator), this has been installed by a trained and competent person and evidence of electrical safety can be provided upon request.

Observations / Comments:

Lighting

Adequate natural or artificial lighting provided for setting up, conducting and dismantling the event.
Portable lighting is tested and in date.
Suitable emergency lighting is available.

Observations / Comments:

Venue Maintenance / Repairs

Qualified and competent venue maintenance personnel available to undertake any repairs required.
Maintenance personnel have a contact person (e.g. venue event co-ordinator) and means of communicating with them.
Records of any maintenance undertaken kept for future reference.

Observations / Comments:

Details of Auditor

Signature

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Date / Time

Date

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